5.7 Travel - Ferry

Overview

Ferry travel can be an enjoyable part of an educational visit, but it requires careful planning and supervision, particularly in busy ports and terminals. As with any form of transport, Visit Leaders remain responsible for the group throughout the journey.

Clear participant briefings, effective supervision and contingency planning help ensure ferry crossings are safe, well managed and stress-free.

Planning and Supervision

When planning ferry travel, you should ensure that participants understand the layout of the vessel and key safety information.

Participants should know:

• The location of emergency exits, first aid points and meeting areas
• Expected behaviour while on board
• What to do if they become separated from the group or miss a departure

Supervision should reflect the age, maturity and experience of the group, particularly in busy terminals.

You should also:

• Position staff strategically during security or passport checks
• Carry out headcounts when boarding and leaving the ferry
• Consider distinctive clothing to help identify group members
• Plan supervision during the crossing

Access to Open Decks

Open decks can offer an enjoyable and unique experience during ferry crossings. If participants are allowed access, you should decide in advance:

• Whether access is permitted for the group
• How supervision will be managed while on deck
• Any safety rules that participants must follow
• Key risks (e.g heavy doors, falling overboard)

These arrangements should be clearly explained before the journey begins.

Delays, Breakdowns and Emergencies

Ferry crossings may occasionally be affected by delays or operational issues.

You should plan for such situations and ensure that appropriate arrangements are in place, including:

• Clear emergency procedures
• Access to first aid equipment
• Spare food, water and warm clothing where appropriate
• Mobile phones or communication devices
• Necessary medication for participants

You should also ensure that the group remains supervised and informed if delays occur.

Key Points for Visit Leaders

When travelling by ferry:

• Plan supervision carefully in busy terminals and on board
• Brief participants clearly on safety and behaviour expectations
• Conduct headcounts/registers at key stages of the journey
• Prepare contingency plans for delays or disruptions

FAQs